Solar O&M firms target growing share of spare parts distribution

Increasing cost pressure, combined with technology advances and long-term spare parts risk, has created a market for third-party inventory management, industry experts told New Energy Update.

Solar operations and maintenance (O&M) companies are creating spare parts distribution hubs to minimize supply risks and plant downtimes. (Image credit: Milos-Muller).

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Facing aggressive wholesale market competition, the PV operations and maintenance (O&M) sector is continuing to seek new efficiencies to lower costs.

Third-party solar inventory players are now emerging as plant operators grapple with the challenge of securing spare parts. More effective inventory management not only reduces potential downtimes and secures revenue, it also helps to stabilize long-term O&M costs.

O&M services companies such as World Wind & Solar are now setting themselves up as component suppliers to owner-operators and third-party O&M providers.

“We're looking to bring in multiple manufacturers to a single distributor and a single warehouse. So, whether it’s ABB, SMA, or Schneider for example, we’ll be able to source all those parts,” Ian Steele, Solar Division Manager at World Wind & Solar, told New Energy Update.

“Having the ability to source parts for smaller companies allows us to be a one-stop shop, as well as having qualified technicians to be able to go out and replace those components,” Steele said.

EDF is also developing a more centralized U.S. spare parts distribution to optimize fleet-wide costs, drawing from a similar strategy in the wind sector, Larry Freeman, Business Development Manager at EDF Renewable Services, said at the PV O&M USA conference in November.

"We are now considering moving all of our [PV] parts into one centralized location so we can share those, control those and capture the efficiencies there...We found that when [the parts] are out there, we can keep those, manage them and ship them far cheaply than we could pay someone else to do it," Freeman said.

                   Breakdown of utility-scale PV costs by country
                                                        (Click image to enlarge)

Source: IRENA renewable cost database

In a similar vein, Energy Bin provides an online business-to-business marketplace for solar manufacturers, distributors, Engineering Procurement Contractor (EPC) firms, installers, developers, O&M asset managers. An independent start-up from the Broker Exchange Network, Energy Bin provides centralized access to new, excess, used, refurbished, and vintage components.

Economies of Scale

Larger solar plant owner operators might typically establish their own effective inventory management systems, benefiting from large fleets and data analytics systems.

By developing regional hubs and support logistics, these companies can leverage scale and the latest predictive maintenance systems to increase the efficiency of spare parts replacement.

Duke Energy uses a module of its computerized maintenance management system (CMMS) to perform inventory validation and tracking, Michael J Butler, Director of Solar Operations at Duke Energy, told New Energy Update.

"That database allows us to search across all of our projects across the U.S., so we can locate parts that can be transferred between our different projects,” he said.

Duke Energy owns and operates around 600 MW of U.S. utility-scale PV capacity. Some of the plants are owned by separate project companies, so Duke Energy has created a central storeroom, centralized spares and inventory manager and several regional locations which are used to supplement the local inventory operations of the individual project companies, Butler said.

“Having local resources and local inventory is extremely important to us so that we can return our sites to service very quickly,” he noted.

Data analytics is helping operators maximize inventory efficiency, helping operators decide which key components to stockpile in inventory, Steele said.

“CMMS systems now are able to track these pieces with habitual failure're looking at your inventory to see what a trending failure rate is on specific parts,” he said.

Contracts evolve

O&M contracts are increasingly placing inventory responsibilities on the service provider, Mike Loeser, Director of Operations at Strata Solar Services, said.

"It doesn’t necessarily put the cost burden on the service provider but there is the risk that if they don’t maintain the inventory then they might be on the hook for lost energy resulting from downtime," he said.

EDF Renewable Services believes a more centralized spare parts distribution will allow it to provide plant owners with a more "holistic" performance guarantee, Freeman said in November.

By taking on certain supply chain risks, the service provider could enter into more "full wrap" O&M contracts and gain more control over performance and engineering, Freeman said.

Technology race

As power market competition continues to spur advances in solar technology, operators must also factor in the risk of obsolete parts. The quest for lower costs also continues to pressure supply chain margins, prompting a number of solar manufacturers to cease operations.

According to Steele, this can represent a market opportunity.

“We buy left over inventory from companies, as well the inverters that have been decommissioned and pulled off sites that have gone to string inverters. We come in and take those good components and put them into our inventory so that we could still keep other inverters up and running,” he said.

Duke Energy has optimized its inventory of components such as inverters to ensure sufficient stock of older parts, Butler said.

“We've seen a very rapid change in inverter technologies over the past six years. Parts are still available but five, 10 years out they may not be," he said.

Going forward, companies will be presented with more ways to minimize downtimes associated with obsolete parts, Loeser said.

“There’s a whole industry being formed around re-powering systems when a major component is no longer available. You can combine different strategies, cannibalizing a part of the system to keep the other part running and engineering a solution based on technology currently in the market place,” he said.

By David Appleyard